Background

The Kansas Individual Data on Students (KIDS) system was implemented by the Kansas State Department of Education during the 2004-2005 school year to meet the reporting requirements of the Federal No Child Left Behind legislation. The KIDS system maintains student confidentiality while allowing for the submission of timely, accurate data in multiple formats. 

The KIDS system assigns a unique, randomly-generated state identification number for every student attending accredited public or private schools in Kansas. This ID number follows the student throughout his/her preK-12 education in Kansas schools. Through the use of the state identification number, KIDS reduces the time needed for data collection and allows quicker responses to data requests.

Functionality

The KIDS system allows a school or district to send data stored in the local student information system to the State by using secure batch file submissions. No direct data entry into the KIDS system is required. The KIDS system provides a number of reports to allow schools to review and verify the data submitted.

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KIDS Project Website

This is the homepage for the Kansas Individual Data on Students system. Here you can access the KIDS system by using your KSDE user name and password, find important documentation, register for training opportunities, and much more.

IMPORTANT:

 

2016-2017 SMSC Collection

The 2016-2017 SMSC Collection is open on December 1, 2016 – January 10, 2017.  The SMSC collection focuses on small districts eligible for Rural Education Achievement Program (REAP) funding.

Please refer to the Submission Details Document-SMSC 2016-2017 to see a list of required and optional data elements. This document can be found under the 2016-2017 KIDS Submission Details Documents sub container on the Documents tab of this website.


2016-2017 TASC Collection

The TASC data collection is open from 8/1/2016—6/15/2017.  This record focuses on collecting a Teacher and Student Connection for use in creating rosters in other applications.

Uses of this data may include:

  • Provide educators a link to current students’ data in Center for Educational Testing and Evaluation (CETE)
    accounts for ELM and Math interim assessments;
  • Create list of Pre-K students to report survey data in Success in School; and
  • Provide data through the Student Record Exchange for students that move between schools.


2016-2017 STCO Collection

The 2016-2017 STCO Collection is open on September 6, 2016 – August 15, 2017.  It gathers the student, course, and teacher link along with the outcome/grade for Migrant, CTE, and Adult Virtual students for federal reporting and State funding. Use the 2016-2017 file format and place "2017" in the School Year Field. 

Please refer to the Submission Details Document-STCO 2016-2017 to see a list of required and optional data elements. This document can be found under the 2016-2017 KIDS Submission Details Documents sub container on the Documents tab of this website.


2016-2017 TEST Collection

The 2016-2017 KIDS TEST Collection is now open and will close on Wednesday, June 30, 2017. However, other than submitting TEST Records for cPass, is is best practice to wait until at least mid to late January 2017 to upload TEST Records on your students. 

The KIDS TEST Collection focuses on gathering student data for State assessments.
The current TEST record by Attendance School and test subject will be used to provide information to CETE for State assessments test tickets. The assessment results of all students submitted to KIDS on TEST records will be counted towards the Accountability School by KSDE for accountability purposes. TEST records are not used for Interim assessments or DLM assessments. 

To prepare your school or district's TEST submissions, we encourage you to visit the Documents page on our website and access the following resources:

  • KIDS 2016-2017 Submission Details Document-TEST
  • KIDS 2016-2017 File Specifications Document
Visit the Assessments page of the KSDE website for more resources.


Support

KSDE offers a wide variety of help resources to support school and district users submitting data via KIDS.
  • The KIDS Help Desk, where users may seek help working directly with the KIDS software, is staffed during normal business hours. The telephone number is 785-296-7935.
  • The KIDS email account (kids@ksde.org) allows school and district personnel to submit questions and receive a personal response.
  • Conference calls with the KIDS Team members allow school and district personnel to speak directly with the KIDS support team.
  • The KIDS Project website (kidsweb.ksde.org) includes numerous help resources for KIDS users including frequently asked questions (FAQs), documentation, and collection schedules.
  • Free training for KIDS is offered in a wide variety of formats including: hands-on sessions, online demonstrations, and an advanced professional development certification program known as the Data Quality Certification (DQC) Program.
  • KSDE offers a voluntary certification program for student information system vendors to ensure compatibility between the local student information system and the KIDS system.