Spring Vendor Conferences Presentations

KSDE presented several sessions at vendor conferences this spring. Below are the PowerPoints shared during the presentations.  


The Kansas Individual Data on Students (KIDS) system was implemented by the Kansas State Department of Education during the 2004-2005 school year to meet the reporting requirements of the Federal No Child Left Behind legislation. The KIDS system maintains student confidentiality while allowing for the submission of timely, accurate data in multiple formats. 

The KIDS system assigns a unique, randomly-generated state identification number for every student attending accredited public or private schools in Kansas. This ID number follows the student throughout his/her preK-12 education in Kansas schools. Through the use of the state identification number, KIDS reduces the time needed for data collection and allows quicker responses to data requests.


The KIDS system allows a school or district to send data stored in the local student information system to the State by using secure batch file submissions. No direct data entry into the KIDS system is required. The KIDS system provides a number of reports to allow schools to review and verify the data submitted.


KIDS Project Website

This is the homepage for the Kansas Individual Data on Students system. Here you can access the KIDS system by using your KSDE user name and password, find important documentation, register for training opportunities, and much more.

Important Announcements:

Updated 2015-2016 Documents Posted: The 2015-2016 KIDS Planned Changes v1.01,and KIDS 2015-2016 Collection System File Specifications v1.01, are updated and posted below. These documents contain the updates that are being planned for the 2015-2016 KIDS Collection System. Questions about the planned changes for KIDS may be submitted to kids@ksde.org


New SRE 2014-2015 User’s Guide Posted: The 2014-2015 SRE User’s Guide is posted to the Student Record Exchange website (http://www.ksde.org/Default.aspx?tabid=884). SRE is available free of charge to all districts to facilitate secure and efficient electronic exchange of student records as students move between schools in Kansas.


STCO Pre-Collection Extended Webinar Recording: The STCO Pre-Collection Extended recording and PowerPoint from the 16 April 2015, webinar are posted for review by those unable to attend the training.  Visit the KIDS webpage “Training” tab.


2015-2016 KIDS Planned Changes

 TitleCategoryModified DateSize 
2015-2016 KIDS Planned Changes 4/20/2015313.15 KBDownload
KIDS 2015-2016 Collection System File Specifications 4/20/2015625.33 KBDownload
KIDS Submission Overview: 2015-2016 3/31/2015321.18 KBDownload

2014-2015 STCO Collection

The 2014-2015 STCO Collection gathers the student, course, and teacher link along with the outcome/grade that the student earned in the course. The STCO Collection is open for the 2014-2015 school year.

STCO records are required to be submitted to KIDS early in the school year in order for rosters to be available in K-FIT and Success in School applications. Please refer to the Submission Details Document-STCO 2014-2015 to see a list of required and optional data elements. This document can be found under the Related KIDS Resources sub container on the Documents tab of this website.

2014-2015 TEST Collection

The 2014-2015 KIDS TEST Collection is now open and will close on Friday, June 12, 2015.

The KIDS TEST Collection focuses on gathering student data for State assessments. A student’s most current TEST record by Accountability School and test subject will be used to provide information to CETE for State assessments. The assessment results of all students submitted to KIDS on TEST records will be counted by KSDE for accountability purposes. The demographic fields from the most recently submitted TEST record are used to determine student sub-groups for accountability purposes.

To prepare your school or district's TEST submissions, we encourage you to visit the Documents page on our website and access the following resources:

  • KIDS 2014-2015 Submission Details Document-TEST
  • KIDS 2014-2015 File Specifications Document
Visit the Assessments page of the KSDE website for the following resources:

  • 2014-15 Kansas Assessments Overview


KSDE offers a wide variety of help resources to support school and district users submitting data via KIDS.
  • The KIDS Help Desk, where users may seek help working directly with the KIDS software, is staffed during normal business hours. The telephone number is 785-296-7935.
  • The KIDS email account (kids@ksde.org) allows school and district personnel to submit questions and receive a personal response.
  • Conference calls with the KIDS Team members allow school and district personnel to speak directly with the KIDS support team.
  • The KIDS Project website (kidsweb.ksde.org) includes numerous help resources for KIDS users including frequently asked questions (FAQs), documentation, and collection schedules.
  • Free training for KIDS is offered in a wide variety of formats including: hands-on sessions, online demonstrations, and an advanced professional development certification program known as the Data Quality Certification (DQC) Program.
  • KSDE offers a voluntary certification program for student information system vendors to ensure compatibility between the local student information system and the KIDS system.