Spring Vendor Conferences Presentations

KSDE presented several sessions at vendor conferences this spring. Below are the PowerPoints shared during the presentations.  


The Kansas Individual Data on Students (KIDS) system was implemented by the Kansas State Department of Education during the 2004-2005 school year to meet the reporting requirements of the Federal No Child Left Behind legislation. The KIDS system maintains student confidentiality while allowing for the submission of timely, accurate data in multiple formats. 

The KIDS system assigns a unique, randomly-generated state identification number for every student attending accredited public or private schools in Kansas. This ID number follows the student throughout his/her preK-12 education in Kansas schools. Through the use of the state identification number, KIDS reduces the time needed for data collection and allows quicker responses to data requests.


The KIDS system allows a school or district to send data stored in the local student information system to the State by using secure batch file submissions. No direct data entry into the KIDS system is required. The KIDS system provides a number of reports to allow schools to review and verify the data submitted.


KIDS Project Website

This is the homepage for the Kansas Individual Data on Students system. Here you can access the KIDS system by using your KSDE user name and password, find important documentation, register for training opportunities, and much more.

Important Announcements:

Dropout Graduation Summary Report Fixed: The technical issues within the Dropout Graduation Summary Report have been resolved and the report is now working correctly. All graduates should now appear appropriately in the four- and five-year cohorts. If your graduates are still listed as non-graduates in the four-year cohort it is because graduate EXIT records have not been submitted for these students.

Please contact Jessica Noble at 785-296-3163 or jnoble@ksde.org with questions. Thank you. 

Updated KIDS 2015-2016 User’s Guide: The KIDS 2015-2016 Collection User’s Guide is updated and posted to the KIDS Project website (ksde.org/kids) under the “Documents” tab.


2015-2016 TASC Collection

The TASC data collection focuses on providing links among the courses students take during the school year and the educator teaching the course. This is the first year for TASC.

TASC Records are being collected in order to provide an educator, course, and student link. Uses of this data may include:

• Provide educators a link to current students’ data in Center for Educational Testing and Evaluation (CETE) accounts for interim assessments;

• Populates the student’s course information in the Migrant system for the purpose of state and federal reporting.

• Create a teacher’s roster for the Kansas Fitnessgram (K-FIT) application;

• Create list of Pre-K students to report survey data in Success in Schools; and

• Provide data through the Student Record Exchange for students that move between schools.

2015-2016 TEST Collection

The 2015-2016 KIDS TEST Collection is now open and will close on Monday, June 15, 2016.

The KIDS TEST Collection focuses on gathering student data for State assessments. A student’s most current TEST record by Accountability School and test subject will be used to provide information to
CETE for State assessments. The assessment results of all students submitted to KIDS on TEST records will be counted by KSDE for accountability purposes. The demographic fields from the most recently submitted TEST record are used to determine student sub-groups for accountability purposes.

To prepare your school or district's TEST submissions, we encourage you to visit the
Documents page on our website and access the following resources:

  • KIDS 2015-2016 Submission Details Document-TEST
  • KIDS 2015-2016 File Specifications Document
Visit the Assessments page of the KSDE website for more resources.

2015-2016 ENRL Collection

The 2015-2016 ENRL Collection is open, and will close on Monday, October 12th.

The KIDS ENRL Collection focuses on gathering enrollment and program participation information on students. This is the data that is used to populate sections of the Principal’s Building Report (PBR) and the Superintendent’s Organizational Report (SO66) which are in turn used for state funding (based on the September 20th Rule) and for some federal funding calculations.

To prepare your school or district's ENRL submissions, we encourage you to visit the Documents page on our website and access the following resources:

  • KIDS 2015-2016 Submission Details Document-ENRL
  • KIDS 2015-2016 File Specifications Document
  • Guidelines for Reporting Virtual Education Students
  • Guidelines for Reporting Students Attending the Kansas Academy for Math and Science (KAMS)
  • Guidelines for Reporting Career and Technical Education Data to KIDS
  • Guidelines for Determining KIDS Collection Building Identifier
  • Guidelines for Reporting Homeless Students in KIDS


KSDE offers a wide variety of help resources to support school and district users submitting data via KIDS.
  • The KIDS Help Desk, where users may seek help working directly with the KIDS software, is staffed during normal business hours. The telephone number is 785-296-7935.
  • The KIDS email account (kids@ksde.org) allows school and district personnel to submit questions and receive a personal response.
  • Conference calls with the KIDS Team members allow school and district personnel to speak directly with the KIDS support team.
  • The KIDS Project website (kidsweb.ksde.org) includes numerous help resources for KIDS users including frequently asked questions (FAQs), documentation, and collection schedules.
  • Free training for KIDS is offered in a wide variety of formats including: hands-on sessions, online demonstrations, and an advanced professional development certification program known as the Data Quality Certification (DQC) Program.
  • KSDE offers a voluntary certification program for student information system vendors to ensure compatibility between the local student information system and the KIDS system.