Spring Vendor Conferences Presentations

KSDE presented several sessions at vendor conferences this spring. Below are the PowerPoints shared during the presentations.  

Background

The Kansas Individual Data on Students (KIDS) system was implemented by the Kansas State Department of Education during the 2004-2005 school year to meet the reporting requirements of the Federal No Child Left Behind legislation. The KIDS system maintains student confidentiality while allowing for the submission of timely, accurate data in multiple formats. 

The KIDS system assigns a unique, randomly-generated state identification number for every student attending accredited public or private schools in Kansas. This ID number follows the student throughout his/her preK-12 education in Kansas schools. Through the use of the state identification number, KIDS reduces the time needed for data collection and allows quicker responses to data requests.

Functionality

The KIDS system allows a school or district to send data stored in the local student information system to the State by using secure batch file submissions. No direct data entry into the KIDS system is required. The KIDS system provides a number of reports to allow schools to review and verify the data submitted.

.

KIDS Project Website

This is the homepage for the Kansas Individual Data on Students system. Here you can access the KIDS system by using your KSDE user name and password, find important documentation, register for training opportunities, and much more.

Important Announcements:

2015 KIDS STCO Data Collection Window Closing: This is a reminder that the window to submit 2014-2015 KIDS STCO records will close on August 14, 2015. You do need to use the 2015-2016 KIDS File Specification Document when preparing the files. Make sure that that the header contains 11.0 and use the school year 2015. It is important that the correct year be entered in the School Year field on STCO records. Once the window closes on August 14, you will no longer be able to send 2014-2015 STCO records.

 

For additional information on STCO records, see the KIDS 2014-2015 Submission Details Document: STCO v3.02 posted to the KIDS Project website (http://kidsweb.ksde.org/Documents) under the Related KIDS Resources module in the “Documents” tab.

 

2014-2015 STCO Collection

The 2014-2015 STCO Collection gathers the student, course, and teacher link along with the outcome/grade that the student earned in the course. The STCO Collection is open for the 2014-2015 school year.

STCO records are required to be submitted to KIDS early in the school year in order for rosters to be available in K-FIT and Success in School applications. Please refer to the Submission Details Document-STCO 2014-2015 to see a list of required and optional data elements. This document can be found under the Related KIDS Resources sub container on the Documents tab of this website.


Support

KSDE offers a wide variety of help resources to support school and district users submitting data via KIDS.
  • The KIDS Help Desk, where users may seek help working directly with the KIDS software, is staffed during normal business hours. The telephone number is 785-296-7935.
  • The KIDS email account (kids@ksde.org) allows school and district personnel to submit questions and receive a personal response.
  • Conference calls with the KIDS Team members allow school and district personnel to speak directly with the KIDS support team.
  • The KIDS Project website (kidsweb.ksde.org) includes numerous help resources for KIDS users including frequently asked questions (FAQs), documentation, and collection schedules.
  • Free training for KIDS is offered in a wide variety of formats including: hands-on sessions, online demonstrations, and an advanced professional development certification program known as the Data Quality Certification (DQC) Program.
  • KSDE offers a voluntary certification program for student information system vendors to ensure compatibility between the local student information system and the KIDS system.