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KSDE Resources

Background

The Kansas Individual Data on Students (KIDS) system was implemented by the Kansas State Department of Education during the 2004-2005 school year to meet the reporting requirements of the Federal No Child Left Behind legislation. The KIDS system maintains student confidentiality while allowing for the submission of timely, accurate data in multiple formats. 

The KIDS system assigns a unique, randomly-generated state identification number for every student attending accredited public or private schools in Kansas. This ID number follows the student throughout his/her preK-12 education in Kansas schools. Through the use of the state identification number, KIDS reduces the time needed for data collection and allows quicker responses to data requests.

Functionality

The KIDS system allows a school or district to send data stored in the local student information system to the State by using secure batch file submissions. No direct data entry into the KIDS system is required. The KIDS system provides a number of reports to allow schools to review and verify the data submitted.

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KIDS Project Website

This is the homepage for the Kansas Individual Data on Students system. Here you can access the KIDS system by using your KSDE user name and password, find important documentation, register for training opportunities, and much more.

KCAN Collection

The  KCAN Collection is open 08/01/22 – 09/05/23 for the 2023 school year. The KCAN data collection focuses on collecting the course outcomes.

KCAN records are only required for the following population:

  • Career Technical Education (CTE) students’ Pathway course outcomes for high school students 
  • CTE Certifications earned by students 
  • Dual Credit course outcomes for high school students 
  • Migrant students 
  • Migrant students with Received Services (summer school). Can only be submitted from June 1 – September 3, 2023. 
  • Virtual Education Students 20 and Over 
  • Virtual Education Students 19 and Under, grades 9-12 and nongraded 
  • Work-based Learning course outcomes for high school students

Please refer to the Submission Details Document - KCAN 2022-2023 to see a list of required and optional data elements. This document can be found under the 2022-2023 KIDS Submission Details Documents sub container on the Documents tab of this website.

TASC Collection

The TASC data collection is open from 9/6/2022—5/26/2023. TASC records are collected to provide an educator, course, and student link. Uses of this data may include: 


  • Provide educators a link to current students' data in KITE accounts for ELA and Math interim assessments

Please refer to the Submission Details Document-TASC to see a list of required and optional data elements. This document can be found under the 2022-2023 KIDS Submission Details Documents sub container on the Documents tab of this website.

TEST Collection

The TEST Collection window is 08/08/22 - 07/21/23.  

The KIDS TEST Collection focuses on gathering student data for State assessments. The current TEST record by Attendance School and test subject will be used to provide information to KITE for State Assessments test tickets. The assessment results of all students submitted to KIDS on TEST records will be counted by KSDE for accountability purposes. TEST records are not used for Interim or DLM assessments. 

To prepare your school or district's TEST submissions, we encourage you to visit the Documents page on our website and access the following resources:

  • KIDS 2022-2023 Submission Details Document-TEST
  • KIDS 2022-2023 File Specifications Document

Visit the Assessments page of the KSDE website for more resources.

ENRL Collection

The 2022-2023 ENRL Collection is open from 09/20/2022 to 10/10/2022

The ENRL Collection focuses on gathering enrollment and program participation information on students. This is the data that is used to populate sections of the Principal's Building Report (PBR) and the Superintendent's Organizational Report (SO66) which are in turn used for state funding (based on the September 20th Rule) and for some federal funding calculations. 

To prepare your school or district's ENRL submissions, we encourage you to visit the Documents page on our website and access the following resources:

  • KIDS 2022-2023 Submission Details Document-ENRL
  • KIDS 2022-2023 File Specifications Document
  • Guidelines for Reporting Virtual Education Students
  • Guidelines for Reporting Students Attending the Kansas Academy for Math and Science (KAMS)
  • Guidelines for Reporting Career and Technical Education Data to KIDS
  • Guidelines for Determining KIDS Collection Building Identifier
  • Guidelines for Reporting Homeless Students in KIDS
  • Guidelines for Reporting ESOL Students

SMSC Collection

The 2022-2023 SMSC Collection is open on 12/01/22 – 01/06/23.  The SMSC collection focuses on small districts eligible for Rural Education Achievement Program (REAP) funding.

Please refer to the Submission Details Document-SMSC 2021-2022 to see a list of required and optional data elements. This document can be found under the 2022-2023 KIDS Submission Details Documents sub container on the Documents tab of this website.

MILT Collection

This collection gathers student enrollment data for districts whose student population significantly increases after the September 20 (ENRL) funding count due to military movement. The window of time for submitting MILT records to KIDS is 02/20/23–03/13/23. The student data that is submitted for MILT should be current as of 02/20/23.


EOYA Collection

The EOYA Collection is open 05/08/23 - 06/30/23.  The EOYA Collection gathers attendance, membership, truancy, and program participation data for all students who were in membership at the Accountability School at any point during the school year.

Please refer to the Submission Details Document-EOYA 2022-2023 to see a list of required and optional data elements. This document can be found under the 2022-2023 KIDS Submission Details Documents sub container on the Documents tab of this website.

KIDS Support

KSDE offers a wide variety of help resources to support school and district users submitting data via KIDS.

  • The KIDS Help Desk, where users may seek help working directly with the KIDS software, is staffed during normal business hours. The telephone number is 785-296-7935.
  • The KIDS email account (kids@ksde.org) allows school and district personnel to submit questions and receive a personal response.
  • Conference calls with the KIDS Team members allow school and district personnel to speak directly with the KIDS support team.
  • The KIDS Project website (kidsweb.ksde.org) includes numerous help resources for KIDS users including documentation and collection schedules.
  • Free training for KIDS is offered in a wide variety of formats including: hands-on sessions, online demonstrations, and an advanced professional development certification program known as the Data Quality Certification (DQC) Program.
  • KSDE no longer offers a certification program for student information system vendors to ensure compatibility between the local student information system and the KIDS system. We do strongly recommend all KIDS users submit all record types in advance of submission windows in Validation mode to ensure records process properly before deadlines.