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KSDE Resources

Background

The Kansas Individual Data on Students (KIDS) system was implemented by the Kansas State Department of Education during the 2004-2005 school year to meet the reporting requirements of the Federal No Child Left Behind legislation. The KIDS system maintains student confidentiality while allowing for the submission of timely, accurate data in multiple formats. 

The KIDS system assigns a unique, randomly-generated state identification number for every student attending accredited public or private schools in Kansas. This ID number follows the student throughout his/her preK-12 education in Kansas schools. Through the use of the state identification number, KIDS reduces the time needed for data collection and allows quicker responses to data requests.

Functionality

The KIDS system allows a school or district to send data stored in the local student information system to the State by using secure batch file submissions. No direct data entry into the KIDS system is required. The KIDS system provides a number of reports to allow schools to review and verify the data submitted.

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KIDS Project Website

This is the homepage for the Kansas Individual Data on Students system. Here you can access the KIDS system by using your KSDE username and password, find important documentation, register for training opportunities, and much more.

SMSC Collection

The 2024-2025 SMSC Collection is open on 12/02/24 – 01/06/25.  The SMSC collection focuses on small districts eligible for Rural Education Achievement Program (REAP) funding.

Please refer to the Submission Details Document-SMSC 2024-2025 to see a list of required and optional data elements. This document can be found under the 2024-2025 KIDS Submission Details Documents sub container on the Documents tab of this website.

KIDS Support

KSDE offers a wide variety of help resources to support school and district users submitting data via KIDS.

  • The KIDS Help Desk, where users may seek help working directly with the KIDS software, is staffed during normal business hours. The telephone number is 785-296-7935.
  • The KIDS email account (kids@ksde.org) allows school and district personnel to submit questions and receive a personal response.
  • Conference calls with the KIDS Team members allow school and district personnel to speak directly with the KIDS support team.
  • The KIDS Project website (kidsweb.ksde.org) includes numerous help resources for KIDS users including documentation and collection schedules.
  • Free training for KIDS is offered in a wide variety of formats including: hands-on sessions, online demonstrations, and an advanced professional development certification program known as the Data Quality Certification (DQC) Program.
  • KSDE no longer offers a certification program for student information system vendors to ensure compatibility between the local student information system and the KIDS system. We do strongly recommend all KIDS users submit all record types in advance of submission windows in Validation mode to ensure records process properly before deadlines.